{{ :userguides:sharedfolders:pasted:20220420-121721.png?150&nolink}} ====== Group Manager ===== ===== Where do I find a complete list of owners for G: drive folders? ===== The most recent report uploaded to The Ox is available here: https://theox.oxleas.nhs.uk/EasysiteWeb/getresource.axd?AssetID=50365 * Any changes to group ownership since the report was last generated will not be displayed. * The date the report was last generated is displayed when opening the report from the above link. ===== Checking what folders you own ===== {{ :userguides:sharedfolders:pasted:20220419-111927.png?nolink}} - Open the start menu - Expand AD Group Manager to reveal Group Manager - Launch Group Manager {{ :userguides:sharedfolders:pasted:20220419-114020.png?nolink }} ===== How do I grant access? ===== === Select the group you wish to manage and then "View Members..." === {{ :userguides:sharedfolders:pasted:20220419-115037.png?nolink }} Select "Add..." near the bottom left. {{ :userguides:sharedfolders:pasted:20220419-120955.png?nolink }} === Type the name of the person you would like to be granted access and then select "Add" === {{ :userguides:sharedfolders:pasted:20220419-122003.png?nolink }} You can not find colleagues with their email address. Select your colleague that needs to be granted access and then click "OK". {{ :userguides:sharedfolders:pasted:20220419-122815.png?nolink }} Some staff share the same name. If you are uncertain, please compare your colleague's role which should be displayed in the description column. {{ :userguides:sharedfolders:pasted:20220419-124051.png?nolink }} Repeat the above steps to grant access to additional colleagues at a time and click "OK" when you have selected all of your colleagues that you would like to grant access to. === Select "OK" === {{ :userguides:sharedfolders:pasted:20220419-124551.png?nolink }} {{ :userguides:sharedfolders:pasted:20220419-125156.png?nolink }} Click "Close" near the bottom right of the window to return to the list of groups you own. Your colleague should subsequently find the folder within the G: drive on "This PC". {{ :userguides:sharedfolders:pasted:20220419-130433.png?400&nolink }} ---- If your colleague can not access the folder, please raise a request through our [[https://servicedesk.oxleas.nhs.uk/|IT Helpdesk]] advising you tried to add them but it doesn't appear to have been successful. ===== How do I remove access? ===== === Follow the same process as before up to the point you are presented with the list of members === === Select the colleague(s) you wish to remove access from and then click "Remove" === {{ :userguides:sharedfolders:pasted:20220718-160359.png?nolink }} You can hold Ctrl or Shift on your keyboard to select multiple or a range of members from the list. === Select "Yes" === {{ :userguides:sharedfolders:pasted:20220419-131405.png?nolink }} === Select "Close" === {{ :userguides:sharedfolders:pasted:20220419-131541.png?nolink }} {{ :userguides:sharedfolders:pasted:20220419-131905.png?nolink }} Any colleagues removed will no-longer have access next time they log on. ===== How do I add or change owners? ===== If you need to manage who has ownership of a group, please raise a request through our [[https://servicedesk.oxleas.nhs.uk/|IT Helpdesk]]. ===== Troubleshooting ===== Ensure you have spelt their name correctly. It is possible their account is set up with a shortened name (e.g. Bob instead of Robert) or a spelling mistake. You can find the spelling for the name on someone's account by searching on The Ox: https://theox.oxleas.nhs.uk/phonebook/ Navigate to Tools > Options {{ :userguides:sharedfolders:pasted:20220419-132533.png?nolink }} Select the "Group Membership" tab and ensure "Search Global Catalog for managed groups" is __not__ selected. {{ :userguides:sharedfolders:pasted:20220419-132724.png?nolink }} /* shared */